There is no doubt that technology plays a big role in event planning. From online booking to online payments, technology makes event planning easier and more efficient There are so many ways technology has changed the way we plan events, from online registration to live to stream from space. Some of them are listed below.
Allowing For Easy Communication Between Event Planners And Clients
The Internet has allowed for easy communication between event planners and clients. Whether it is a phone call or an email, the ability to communicate instantly with clients has changed the way planners do business. Communication is especially important when arranging payments for events. Back when cash and checks were the primary methods of payment, event planners had to rely on trust that the client would pay as agreed. Communication allows for more transparency when it comes to money.
Easily Share Event Details And Updates With Attendees
The Internet has allowed event planners to easily share details and updates about events with attendees. This is especially true when it comes to events that are virtual, such as webinars or live-streamed events. The ability to quickly and easily share information with attendees has changed the way these types of events are planned and executed.
Helps To Keep Track Of Rsvps
Thanks to technological advances such as email and SMS, event planners can easily keep track of RSVPs. Back when it was all done by paper, planners had to keep meticulous records. While today’s planners still have to keep track of RSVPs, the technology makes it a bit easier.
Sends Reminders To Attendees
Another way technology has changed event planning is by allowing planners to send reminders to attendees. For example, planners can send a message reminding attendees to RSVP. Not only does this help planner keep track of who is coming, it also helps to remove the stress from attendees.
Event Planners Can Easily Reach A Global Audience
Technology has changed the way events are planned because it has made it easier for planners to reach a global audience. Planning events for a local audience was challenging and costly, as planners had to send printed materials to the entire area. Today, technology allows planners to reach a global audience at a very low cost.
Track Expenses
Tracking expenses is something that has changed significantly over the years, thanks to technology. Event planners used to have to keep receipts in a folder and add them up at the end of each month. Today, planners can use technology to track expenses and see how they are spending their money. This can be done using apps such as Quicken or using a cloud-based service such as Google Sheets. Whatever method you choose, you must keep tabs on how you are spending money so that you can plan for the future.
Technology Can Be Used To Capture Event Photos And Videos
Another way technology has changed the way event planners do business is by allowing them to capture photos and videos. Event planners can use their smartphones to take pictures, and there are even some drones that can take photos from above. When it comes to video, there are all sorts of cameras that allow for shooting video. A hybrid camera allows you to shoot videos and still images at the same time. Some cameras allow you to shoot in 360 degrees, making it easier to capture the entire scene.
Gives The Event Planner The Ability To Connect With More People And Receive Feedback
Another significant change in events is that technology allows planners to connect with more people and receive feedback. Back when planners relied heavily on newspapers and magazines to advertise events and receive feedback, they had to send printed materials and hope that recipients would respond. Today, planners can immediately reach people through social media, which has changed the way events are planned and executed.